How to Organise Sharepoint Sites? | A Guide

How to Organise Sharepoint Sites?

Organising SharePoint sites can be a daunting task, but following some best practices can help make it easier. Here are 8 tips on how to organise SharePoint sites:

• Consider your organisation’s needs: Before you start organising your SharePoint site, consider the needs of your organisation and how people work together daily. This will inform your SharePoint strategy and how you structure your Information Architecture to best serve your business users.
  
  
  
• Use metadata to tag and find your documents: Metadata can help you organise your documents and make them easier to find. You can use metadata to tag documents with information such as author, date, and keywords, making it easier to search for them later.
  
  
  
• Centralise and reuse: Whenever possible, centralise your documents and reuse them across different sites. This can help reduce duplication and make it easier to manage your content.
  
  
  
• Design a site hierarchy: Plan out your site hierarchy before creating your site. Determine what kinds of lists, libraries, or pages you want to create on sites to organise content. Libraries can be used to store documents and other files, while lists can be useful for tracking tasks or issues. Pages are individual items within a site where you can display content, apps, links, and more.
  
  
  
• Customise your site navigation: Ensure that your team site is laid out in a way that makes it easy for each team member to easily find the documents and resources that they are looking for. Customise your site navigation to match how your team members are used to working.
  
  
  
• Use groups: Use groups to organise your users and control access to your site. This can help you manage permissions more easily and ensure that users only have access to the content that they need.
  
  
  
• Templates and content types: Use templates and content types to standardise the structure of your documents and ensure that they are consistent across your site. This can help reduce duplication and make it easier to manage your content.
  
  
  
• Leverage search and views: Use search and views to help users find the content that they need. You can create custom views that filter content based on specific criteria, making it easier for users to find what they are looking for.